Full Charge Bookkeeper / Payroll Assistant
Location: New Iberia
The person who fills this full-time position will perform the dual role of Full Charge Bookkeeper and Payroll Assistant. Location is Central Office with travel to Day Programs as needed.
Bookkeeper:
- Daily retrieval, review & recording of sales data for all resale stores
- Communicates issues discovered to appropriate manager and follows up through resolution as needed
- Weekly updating of item pricing in POS system to reflect published sale prices at resale stores
- Weekly recording of vending sales receipts
- Prepare accurate and timely monthly invoices for Employment Service contracts and Non-Medicaid Day Program services (OCDD, Private Pay, Third Party and in-house Residential Services)
- Daily recording of payments received and ensuring timely deposits are made
- Monitor and follow-up on past due invoices
- Research & resolve discrepancies as needed
- Monthly reconciliation of bank statements and subsidiary ledgers
- Maintain records to accurately support GL transactions
- Prepare monthly billing packet
- Maintain Day Program A/R files
- Maintain Central office paid bills files
- Participate in accounting team projects as needed
- Provide administrative support as needed
- Perform other duties as assigned
Payroll Assistant:
Assisting with Payroll, with the goal of becoming fully knowledgeable, in all areas of Payroll procedures required to submit data to The Arc of Acadiana’s 3rd Party Payroll Processing Company.
- Update Payroll records through data entry of changes in exemptions, salaries, direct deposit information, insurance coverage, job titles, etc.
- Data entry of new hire information, terminations, transfers and promotions
- Address employees’ pay-related concerns and provide accurate Payroll information
- Assist with the internal reporting and tracking of FMLA leave
- Resolve Payroll discrepancies by collecting and analyzing information and providing solutions
- Maintain employee confidence and protect Payroll operations by keeping information confidential.
- Perform other duties as assigned to assist with Payroll
Qualifications:
- High school diploma or equivalent
- Relevant experience is highly preferred
Knowledge/Skills:
- Proficient use of Excel – Intermediate Level
- Working knowledge of Quick Books
- Knowledge of double entry bookkeeping
- Knowledge of basic Payroll procedures and processing
Abilities:
- Work independently – identify, research, formulate, report, resolve issues/inefficiencies
- Adaptable to change
- Promote a positive and cohesive team work environment through words and actions
- Confidentiality
- Strong written and oral communication skills
- Organization and attention to detail
- Analytical and problem-solving skills
- Time management skills
- Mathematical and deductive reasoning skills
- Critical thinking
- Active learning