Full Charge Bookkeeper / Payroll Assistant

Location: New Iberia

The person who fills this full-time position will perform the dual role of Full Charge Bookkeeper and Payroll Assistant. Location is Central Office with travel to Day Programs as needed.

Bookkeeper:

• Daily retrieval, review & recording of sales data for all resale stores
• Communicates issues discovered to appropriate manager and follows up through resolution as needed
• Weekly updating of item pricing in POS system to reflect published sale prices at resale stores
• Weekly recording of vending sales receipts
• Prepare accurate and timely monthly invoices for Employment Service contracts and Non-Medicaid Day Program services (OCDD, Private Pay, Third Party and in-house Residential Services)
• Daily recording of payments received and ensuring timely deposits are made
• Monitor and follow-up on past due invoices
• Research & resolve discrepancies as needed
• Monthly reconciliation of bank statements and subsidiary ledgers
• Maintain records to accurately support GL transactions
• Prepare monthly billing packet
• Maintain Day Program A/R files
• Maintain Central office paid bills files
• Participate in accounting team projects as needed
• Provide administrative support as needed
• Perform other duties as assigned

Payroll Assistant:

Assisting with Payroll, with the goal of becoming fully knowledgeable, in all areas of Payroll procedures required to submit data to The Arc of Acadiana’s 3^rd Party Payroll Processing Company.  

• Update Payroll records through data entry of changes in exemptions, salaries, direct deposit information, insurance coverage, job titles, etc.
• Data entry of new hire information, terminations, transfers and promotions

• Address employees’ pay-related concerns and provide accurate Payroll information

• Assist with the internal reporting and tracking of FMLA leave

• Resolve Payroll discrepancies by collecting and analyzing information and providing solutions
• Maintain employee confidence and protect Payroll operations by keeping information confidential.

• Perform other duties as assigned to assist with Payroll

Qualifications:

• High school diploma or equivalent
• Relevant experience is highly preferred

Knowledge/Skills:

• Proficient use of Excel – Intermediate Level
• Working knowledge of Quick Books
• Knowledge of double entry bookkeeping
• Knowledge of basic Payroll procedures and processing

Abilities:

• Work independently – identify, research, formulate, report, resolve issues/inefficiencies
• Adaptable to change
• Promote a positive and cohesive team work environment through words and actions
• Confidentiality
• Strong written and oral communication skills
• Organization and attention to detail
• Analytical and problem-solving skills
• Time management skills
• Mathematical and deductive reasoning skills
• Critical thinking
• Active learning

* Salary is based on work experience