Full Charge Bookkeeper / Payroll Assistant

Location: New Iberia

The person who fills this full-time position will perform the dual role of Full Charge Bookkeeper and Payroll Assistant. Location is Central Office with travel to Day Programs as needed.


  • Daily retrieval, review & recording of sales data for all resale stores
  • Communicates issues discovered to appropriate manager and follows up through resolution as needed
  • Weekly updating of item pricing in POS system to reflect published sale prices at resale stores
  • Weekly recording of vending sales receipts
  • Prepare accurate and timely monthly invoices for Employment Service contracts and Non-Medicaid Day Program services (OCDD, Private Pay, Third Party and in-house Residential Services)
  • Daily recording of payments received and ensuring timely deposits are made
  • Monitor and follow-up on past due invoices
  • Research & resolve discrepancies as needed
  • Monthly reconciliation of bank statements and subsidiary ledgers
  • Maintain records to accurately support GL transactions
  • Prepare monthly billing packet
  • Maintain Day Program A/R files
  • Maintain Central office paid bills files
  • Participate in accounting team projects as needed
  • Provide administrative support as needed
  • Perform other duties as assigned

Payroll Assistant:

Assisting with Payroll, with the goal of becoming fully knowledgeable, in all areas of Payroll procedures required to submit data to The Arc of Acadiana’s 3rd Party Payroll Processing Company.  

  • Update Payroll records through data entry of changes in exemptions, salaries, direct deposit information, insurance coverage, job titles, etc.
  • Data entry of new hire information, terminations, transfers and promotions
  • Address employees’ pay-related concerns and provide accurate Payroll information
  • Assist with the internal reporting and tracking of FMLA leave
  • Resolve Payroll discrepancies by collecting and analyzing information and providing solutions
  • Maintain employee confidence and protect Payroll operations by keeping information confidential.
  • Perform other duties as assigned to assist with Payroll


  • High school diploma or equivalent
  • Relevant experience is highly preferred


  • Proficient use of Excel – Intermediate Level
  • Working knowledge of Quick Books
  • Knowledge of double entry bookkeeping
  • Knowledge of basic Payroll procedures and processing


  • Work independently – identify, research, formulate, report, resolve issues/inefficiencies
  • Adaptable to change
  • Promote a positive and cohesive team work environment through words and actions
  • Confidentiality
  • Strong written and oral communication skills
  • Organization and attention to detail
  • Analytical and problem-solving skills
  • Time management skills
  • Mathematical and deductive reasoning skills
  • Critical thinking
  • Active learning

* Salary is based on work experience

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